Minnstate MoveIt Securely

Overview

MoveItSecurely is a secure file‑sharing application available to all MinnState employees and students, including SMSU users. It is designed to safely share sensitive data between systems, staff, and users.

You can use MoveItSecurely to securely send files to another SMSU employee or student without using email attachments.

To access MoveItSecurely, go to the
MinnState MoveItSecurely file sharing site

This article includes instructions for:

How to send secure mail through Minnstate MoveItSecurely

Before You Send Sensitive Data

If you are unsure whether data is classified as Directory, Non‑Directory, or Private Data, contact the appropriate campus official before transferring files.

Data Classification Contacts

To move any Data not considered Directory Data off campus, please contact the Data Management and Institutional Research group. 

  1. Sign in using your StarID and StarID password. 
    Minnesota State MOVEit Transfer login page showing username and password fields, sign-in instructions, and an orange ‘Sign On’ button on a teal background with enterprise file transfer branding.
     
  2. Select Packages from the left navigation menu.
    MOVEit Transfer interface showing the ‘Packages’ section selected in the left sidebar, with mailbox folders like Inbox, Drafts, Sent, Templates, and Trash listed in the main panel.
     
  3. Choose Send Package.
    MOVEit Transfer ‘Packages’ screen showing the ‘Send Package’ button highlighted in the upper right, with mailbox folders listed below and navigation options on the left.
     
  4. The following screen will appear.
    MOVEit Transfer ‘New Package’ form showing fields for recipient and subject, a rich text editor for the message note, and an optional file upload area with buttons for Send, Preview, Check Recipients, Cancel, Save as Draft, and Save as Template.
     
    1. If the person is from SMSU, click on the “To” and the SMSU address book will appear. Then click on the name you want and click OK. You can also search by first or last name.
    2. If the person is from SMSU and you did not find their name in the search or the person is not from SMSU, go to the "To" line and paste their email address in.
      MOVEit Transfer message compose screen showing ‘Send,’ ‘Discard,’ and ‘Save Draft’ buttons, with a ‘To’ field containing an email address and a ‘Subject’ field labeled ‘Test.
       
  5. Type in the Subject and any Notes
     
  6. Click on Upload Files and find the file you wish to attach.  You can add more than 1 file.
    MOVEit Transfer ‘New Package’ screen showing an optional file upload area with a drag-and-drop box, total file size display, delivery options including receipt and reply settings, expiration set to 14 days, and action buttons for Send, Preview, Check Recipients, Cancel, Save as Draft, and Save as Template.
    1. Options: Here is where you can set when the package will expire. The max days to set a package before it expires  is 14 days. After the package expires, it will disappear from your sent items and from the receiver’s inbox.
       
  7. You can choose to send, preview, check recipients, etc. 
    MOVEit Transfer compose message screen showing the ‘More options’ menu expanded with choices for Check Recipients, Save as Template, and Preview message, alongside fields for recipient, subject, message body, and package options settings.
     
  8. After you send:
    1. If the recipient is in the SMSU address book, they should be able to log in with their StarID and password.
    2. If this was a name you had to add to the “To” line, a username and password will be shown to you. You will see the package ID, username (the email that was pasted) and a generated password at the bottom of the next screen after clicking on send. This information will need to be sent to the receiver.
      MOVEit Transfer confirmation screen showing a message ‘Sent package with ID: 663232949,’ along with package details and recipient password information including subject, send date, and password instructions.
       

The recipient will also receive notification that a package is waiting for them, and they will need to click on the link and log in to Move it Securely using the username and password sent to them.
 

MoveItSecurely Recipient Instruction

If you have recently received a file and would like to access it, please follow the steps below.

  1. You will receive an email that a package is waiting for you.
    Email notification titled ‘New Package Is Waiting’ from Minnesota State Secure File Transfer Service, displaying sender and subject details, instructions for accessing a secure file package, and a link to log in and retrieve the files.
     
  2. You will need to click on the link and log in to MoveItSecurely using either
    1. your starID and starID password
    2. or using the username (the email the file was sent through) and password sent to you if your email address is NOT an SMSU issued email address (e.g., yahoo, Gmail, Hotmail etc.). If this is the case, you will be required to change the password after logging in.
      Minnesota State MOVEit Transfer login page displaying username and password input fields, sign-in instructions, and an orange ‘Sign On’ button on a teal background with enterprise file transfer branding and logo.

      MOVEit Transfer screen showing a successful sign-in confirmation with a ‘Password Change Required’ form, including fields for new password and confirmation, password requirements listed, and an orange ‘Change Password’ button.
      Click Continue when password change is successful
      MOVEit Transfer screen confirming successful password change, with a message stating ‘Password change successful’ and an orange ‘Continue’ button centered on the page against a teal background.
       
  3. After signing in go to packages
    MOVEit Transfer ‘Packages’ screen with the ‘PACKAGES’ option highlighted in the left sidebar navigation, showing mailbox folders such as Inbox, Drafts, Sent, Templates, and Trash, and a ‘Send Package’ button on the right.
     
  4. Click on Inbox and select package
    MOVEit Transfer ‘Packages’ page with the ‘Inbox’ folder highlighted in the mailbox list, showing columns for New Packages and All Packages, and action buttons including Send Package, Request Files, and Add Mail Folder.
     
  5. You will be able to read the content of the email or access any attached files. If the message contains information/attachments that you would like to retain, it is recommended that you download and store the file in a safe location as soon as possible. After a maximum of 14 days, the email and the attached file will be deleted and cannot be accessed unless the sender resends it.

 

How to setup MFA for Fileshare aka MoveitSecurely

  1. Please login to your Move It Securely account.
  2. Click “My Account” in the grey bar.
  3. The first set of options is for Multi-Factor Authentication (MFA)
  4. Click the “Enable” button next to the option you would like to use.
  5. If you click the enable button next to the Authenticator App, it will show a QR Code. Click the link next to “Can’t Scan the QR Code?” that says “Show Code”
    1. Open the app and tap the three vertical dots menu, then tap “Add Account”.
    2. Tap “other account”
    3. It will then ask for you to scan a QR Code, tap “OR ENTER CODE MANUALLY”
    4. For account name, put in your StarID
    5. For Secret Key, put in the code from the Move It Securely website.
    6. After entering the code, it will bring you back to the main screen, tap your StarID account name, and it will show you a 6-digit code to enter into the Move IT Securely Website.
    7. The website will then show you Enabled next to the Authenticator App.
  6. If you click the enable button next to the Email choice, it will send you a 6-digit code to your email to enable MFA. Once the code is entered, MFA will be enabled for email.
  7. You can have one or the other enabled, but not both.
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